Persistent Systems

Subcontracts Manager

Job Location US

Job Description & Responsibilities

We’re looking for a Subcontracts Manager to join our exciting growing team! As a Subcontracts Manager, you will be responsible for working with the Director of Contracts in the administration and oversight of Persistent Systems, subcontracts, teaming agreements, and modifications. You will be instrumental in managing and coordinating subcontracting activities for our defense contracts. Your role will involve negotiating, administering, and overseeing subcontract agreements with external vendors and suppliers to ensure compliance with stringent regulatory requirements, mitigate risks, and optimize costs. Your expertise will contribute to the success of critical defense projects by maintaining strong relationships with subcontractors and ensuring the delivery of high-quality, cost-effective solutions.


Position Responsibilities

  • The Subcontracts Manager will apply skills to maintain subcontracts and agreements for products and services from proposal development through product / service delivery and final closeout of the contract, oversees all Accounts Payable reconciliation.
  • Ensure company policies and practices are maintained while fostering Prime / Subcontractor relationships
  • Manages RFx proposal process for subcontractors by working closely with Programs and Business Development team(s), to draft and prepare Request for Quotes (RFQ), statements of work (SOW), work breakdown structures (WBS), and Cost Proposals to include pricing and scheduling details, coordination of requirements in line with government, state and local or international laws as applicable.
  • Manges the qualification and evaluation process for subcontractors to ensure compliance with terms and conditions, contractual and regulatory compliance, including allowability and reasonableness of proposed costs, provides advice to staff on these and other business management issues
  • Conduct research and develop solutions to complex and frequently unique subcontracting problems that require a high degree of ingenuity, creativity, and innovativeness.
  • Contract Negotiation: Negotiate and finalize subcontract agreements, ensuring alignment with project specifications, government regulations, and company policies.
  • Regulatory Compliance: Ensure subcontractors comply with Defense Federal Acquisition Regulation Supplement (DFARS), Federal Acquisition Regulation (FAR), and other relevant regulations governing defense contracting.
  • Performance Monitoring: Monitor subcontractor performance against quality, schedule, and technical requirements, addressing any deviations or issues promptly to uphold project milestones and deliverables.
  • Dispute Resolution: Resolve subcontractor disputes and discrepancies in accordance with contractual terms and applicable regulations, ensuring minimal impact on project progress and deliverables.
  • Stakeholder Engagement: Foster collaborative relationships with internal stakeholders, prime contractors, subcontractors, and government representatives to promote transparency, communication, and alignment on project objectives.
  • Documentation Management: Maintain accurate and comprehensive records of subcontract agreements, modifications, correspondence, and compliance documentation in accordance with government and company standards.
  • Coordinate with the PMO and other Functional areas to assist, as required, with the analyses of subcontractor performance. Elevates issues appropriately
  • Issues purchase orders and processes releases within delegated authorizations.
  • Maintains professional relationships internally and externally

Job Qualifications & Experience

Minimum Qualifications

  • Bachelor's degree in Business Administration, Contract Management, or a similar field or equivalent experience
  • 8-10 years of experience managing commercial defense-industry subcontracts or grants
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Working knowledge of applicable regulations, including, but not necessarily limited to: Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), State and Local, and international laws.
  • Familiarity with defense-specific contract management tools, such as Wide Area Workflow (WAWF) and Electronic Document Access (EDA), is advantageous
  • Creating and issuing RFPs/RFQs
  • Conducting proposal and Price/Cost analysis and applying Cost Realism techniques as needed
  • Conducting negotiations
  • Must be available to travel 25% of the time
  • Must able to obtain a US security clearance

Preferred Qualifications

  • Experience working directly with the Department of Defense
  • Experience working directly with customers
  • Experience with managing contracts operating across multiple locations, with increasing responsibility
  • Contract startup experience
  • Possess an active Secret US Security Clearance


Total compensation for this role can vary from $115,000 to $170,000 a year based on individual qualifications. Eligibility for yearly discretionary bonus. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid time off (sick time and vacation time); flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and pet discounts.

Company Overview

Headquartered in New York City since 2007, Persistent Systems, LLC is a global communications technology company which develops, manufactures, and integrates a patented and secure Mobile Ad Hoc Networking (MANET) system: Wave Relay®. The company’s industry leading R&D team has designed wireless networking protocols to support their cutting-edge Wave Relay® system and technology. Wave Relay® is capable of running data, video, voice and other applications under the most difficult and unpredictable conditions. Their suite of products is field proven and utilized in Commercial, Military, Government, Industrial, Agriculture, Robotics, and Unmanned System markets.


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